Microsoft Software Licenses at the HZDR

Information for Software Purchasing can be found here:

   -> Software Ordering 

Until 31.3.2016 the HZDR had a "Campus License Agreement" with Microsoft. This guaranteed MS Windows / MS Office licenses and a continuous update to the latest versions for all HZDR employees and devices. Since then, this campus model is no longer available to the research institutions; with the buy-out of all Microsoft desktop licenses, these old Windows 10 and Office 2016 licenses can continue to be used.

Since continuous maintenance via the new, more expensive framework agreement (of the BMI) is no longer justifiable, in the future an update (new purchase) of these licenses will only be possible via paid orders. With every hardware order for a new Windows computer, an OEM license for the operating system will also be ordered. This means that an image-based installation is still possible if an existing computer with a valid license is replaced. If it is an additional device, a new purchase of the WIndows Professional license and, if applicable, the Office package (Standard or Professional) will be mandatory.

Since the strategy of continuing to use the existing licenses and versions in the medium term will inevitably lead to the purchase of a larger number of new licenses in the long term, it is urgently necessary to limit the use of (future expensive) Microsoft licenses to what is absolutely necessary. In each individual case, it must be examined whether an alternative (such as Libre-Office or Linux) can be used.

Home-use licenses

With the Campus Agreement the HZDR gave its employees the opportunity to get home-use licenses for updates of Microsoft Windows operating systems and Microsoft Office software in its own private office (or on your own laptop). These licenses may be used only as long as a valid Campus contract existed (until 31.3.2016).

Installed Home-use versions may no longer be used from 01.04.2016. On the respective computer the software has to be reset to the previous state (for example, the OEM version) or to be removed!

For questions regarding software licensing, software procurement and the software database, please contact software@hzdr.de.